Grassroots Arts Project Grants are made possible by the North Carolina Arts Council and dispersed to each county by their local arts council. Non-profit organizations who implement arts projects in Pitt County may apply for the Grassroots Arts Project Grant.
Deadline Date: September 6, 2013 by 5PM.
Since 1977, the N. C. Arts Council’s Grassroots Arts Program has provided North Carolina citizens access to quality arts experiences. The program distributes funds for the arts in all 100 counties of the state primarily through partnerships with local arts councils. The Pitt County Arts Council at Emerge serves as the N. C. Arts Council’s partner in awarding subgrants to local organizations for arts programs in Pitt County.
Eligibility for Application
- All organizations must have been in operation for at least one year, and must be a 501(c)3 non profit organization.
- All organizations must reside and carry out projects within Pitt County.
- Organizations that receive general support funds through the N.C. Arts Council are not eligible for Grassroots funds.
- Individuals are not eligible to apply for Grassroots Arts funds.
- Applications and support materials must be complete and received, not postmarked, by the due date.
Application Submission & Deadline
All projects must take place between July 1, 2013 and May 31, 2014. Grant amounts range from $500 and up. (Recommended, but not required.)
All applications must be received by the PCAC at Emerge by September 6, 2013 by 5PM. Applications must be mailed or hand delivered, fax submissions will not be considered. The mailing and physical address is: 404 S. Evans St., Greenville, NC 27858. This is the receipt date and time.
What the Grassroots Arts Program Funds
Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs, or operate an arts organization. Typical uses of Grassroots money include:
- Program expenses such as artists’ fees and travel, space rental, advertising, marketing and publicity, Web site and electronic media, scripts, costumes, sets, props, music and equipment rental or purchase
- Operating expenses such as salaries, telephone, office supplies, printing, postage, rent, utilities, insurance and equipment rental or purchase are sometimes funded but rarely.
North Carolina Arts Council Priorities for Funding
The first priority of the Grassroots Arts subgrant program is to provide operating or program support to qualified arts organizations including theaters, symphonies, galleries, art guilds, choral societies, dance companies, folk arts societies, writers groups and arts festivals, among others. Grassroots funds are not generally awarded to arts organizations that receive funding through the N.C. Arts Council’s General Support Program.
The second priority of the Grassroots Arts subgrant program is to support arts learning and arts in education programs conducted by qualified artists. These can be artist residencies in schools, after school summer camps or adult arts learning classes.
The third priority of Grassroots Arts subgrants is to support community organizations that provide quality art experiences for the greater community. These programs must be conducted by qualified artists.
- Tribal organizations that receive grassroots funds must represent state or federally recognized tribes.
- Colleges, universities and libraries may receive grants for arts programs that are community based or generate regional arts involvement. Grants may not support their internal programs, administration or operation expenses (library books, band boosters, equipment purchases).
- Subgrants may not be awarded to individuals or to organizations for prizes, including scholarships and financial awards.
- Religious organizations or churches may not receive grassroots funds unless the programs are presented outside regular church services, engage the larger community, and do not contain religious content.
- Grassroots funds may not be used for activities associated with a school’s internal arts programs such as in-school student performances, the purchase of art supplies, or student arts competitions and publications.
Grassroots Arts Program money may not be used for the following kind of expenditures:
- Art, music and dance therapists
- Fundraising events
- High School band activities or equipment
- Purchase of Artwork
- Interest on loans, fines or litigation costs
- Capital expenditures
- Lobbying expenses
- Contingency funds
- Oral history and history projects
- Deficit reduction
- Tuition for academic study (scholarships)
- Food or beverages for hospitality or entertainment functions
All subgrantees are encouraged to match their grant amounts dollar for dollar. The funds must come from other public or private sources. Other N.C. Arts Council funds or state funds (i.e. public university dollars) cannot be used as a match. The Pitt County Arts Council may be willing to work with an applicant on alternatives to the matching requirement. Contact Holly Garriott at 252.551.6947 or firstname.lastname@example.org with questions.
Meeting the Racial and Cultural Diversity Requirement
The NCAC works to provide a representative portion of grant funds for arts programming that reflects the racial and cultural diversity of the state. As a central strategy for achieving this objective, we require that each Grassroots partner spend a percentage of its annual county allotment for programming that reflects African American, Asian American, Latino, and Native American cultures. The percentage is determined by calculating the portion of each county’s population made up of African American, Asian American, Latino, and Native American people.
North Carolina Arts Council Recognition
Subgrantees must acknowledge the N. C. Arts Council’s support of their event or projects by including the N.C. Arts Council’s logo, and funding credit line in all print and promotional materials related to the grant. The N.C. Arts Council’s Web site offers information and downloadable logos, at www.ncarts.org.
Each subgrantee is required to submit a final report providing a detailed description of the funded project, participation statistics and demographics, sample marketing and program materials using the N. C. Arts Council credit line and logo, and copies of their legislative letters. The Subgrant Report form can be downloaded from the N. C. Arts Council Web Site at www.ncarts.org. Final reports must be mailed or hand delivered to the Pitt County Arts Council at Emerge by May 31, 2012.
Legislative Letters: Applicants may be required to write their state representatives to thank them for appropriating Grassroots funds. If required, the letter should provide information about how Grassroots funds were used to support your program or project, and the community impact of the event. A copy of all letters to legislators must be included in the subgrantee’s final report.
State Auditor Report: Non-government subgrantee organizations must also submit a state auditor’s report to the Pitt County Arts Council at Emerge no later than six months after the end of their fiscal year.
How Subgrant Applications are Evaluated
Subgrant applications are reviewed by a diverse panel of community members including artists, county and public officials and board members of the PCAC at Emerge among others. The panel evaluates applications based on the subgrant guidelines and the following criteria:
- Artistic quality of proposed project or programs
- Community impact of project or programs
- Multicultural aspect of the program, if applicable
- Educational impact of the project
- Ability to plan and implement project
- Stability and fiscal responsibility of the organization
Panelists discuss and score the grant using an established rating system. The subgrant panel’s funding decisions are then presented as recommendations to the the Pitt County Arts Council at Emerge’s board of directors. The board of directors votes and gives final approval to the subgrant panel’s recommendations.
Questions and Assistance
If applicants have questions or need assistance, please contact Holly Garriott at 252.551.6947 or email@example.com
Past recipients include: